If duplicate medical records are created for a patient, you can now merge the data from the two records into a single record. The ability to merge duplicate patient records enables you to consolidate all of the patient's clinical data in a single medical record.
Duplicate patient records occur when the same patient has been registered twice in the system and data has been entered in both medical records. When you merge duplicate medical records, the clinical data from one of the patient’s medical records (source patient) is added to the other medical record for the patient (target patient). The target patient record will then become the single record for the patient. When the merge is completed, the source patient record will be deactivated and marked as a duplicate of the target patient, so that no further clinical data can be entered into that record. However, images for the deactivated source patient record can still be edited and financial data is also available for billing.
When duplicate patient charts are merged, the following occurs to the data in the charts:
Patient Demographics. You can replace the target patient’s address and contacts with the address and contacts of the source patient. When the merge is performed, the remaining patient demographic information for the target patient will be used for the merged patient record.
Clinical Data with History. For some clinical data items, such as allergies and problems, history records are kept detailing changes made to the data item, when the change was made, and the name of the provider who made the change (based on logon records). If both patient records have the same data item, the data item will be merged and the history data from both patient records will be combined. The most recent record in the combined data history will be the current entry for the data item. For instance, if both patient records have an allergy for 'Sulpha', the merged patient record will have a single 'Sulpha' allergy record that will contain a combined list of all of the history records for that allergy from both patient records. The most recent record in the allergy history will be the current entry for the allergy.
Clinical Data without History. For clinical data that does not have a recorded history, the system will keep all records from both patients.
The system performs three data checks during the merge procedure to ensure that the patient's data can be merged. If a condition exists that prevents the merge, the system will display a message indicating why the merge was aborted. You can resolve the condition, and then attempt the merge again. There are tasks you can complete prior to the merge to minimize the chance that the merge will be aborted. For information on tasks you can complete prior to the merge to minimize the chance that the merge will be aborted, see Pre-Merge Tasks.
Patient Chart Overview
Merging Duplicate Medical Records for a Patient
Specific Clinical Data Merged in Patient Chart Merger
Data That is Not Merged
Other Practice Management Software with Intergy EHR